Based on our research, here are a number of proven ways on how you can give structure to your day~
- Plan doing things a day before. Think ahead about the things that you need to accomplish tomorrow. Better yet, you can write them on your mobile device or set an alarm each time the task is scheduled to be performed so you can see them one by one as the day unfolds.
- Pamper yourself. There are a number of people who cannot start their day without a hot cup of coffee. You can do the same thing, or you can also eat your breakfast first. Do whatever it is that you need to do to feel good before you start your day so you can perform better.
- Check your planned activities for the day. Review your list and sort out which tasks need your immediate attention. If you have planned a few activities or tasks for the day, review each in order of importance. Identify which ones are urgent, second priority, and the ones that can wait. Don’t do them all at once.
- Do the most important task FIRST. In Brian Tracy’s book “Eat That Frog”, he repeatedly said to do the hardest, most important task first before anything else. Your energy is usually high at the start of the day so it’s always ideal for you to do the most demanding tasks first.
- Block Time. Like what was suggested by Brian Tracy, set aside time to do the things that needs to be done first thing in the morning. If you need two to three hours to get it done, make it a point that you are only doing what needs to be done during the allotted time so you can accomplish it without distractions. Once the toughest task is out of the way, then you will have more time to finish other smaller tasks in the course of the day by giving 1-2 hours for each task. Think of it as progress meter which requires to complete at least 100% before you can call it a day.
- Take breaks in between. Once you are done with your most important task, take a break. It does not have to be a long one. Five to ten minutes will do. Grab a snack or refill your drink to reward yourself. Do this before you move on to your next important task.
- Do not disturb. You may also let your relatives at home or co-workers know that you are not supposed to be disturbed during a particular time. You can even play some background music that gives a reminder to everyone that you’re in ‘work’ mode.
- Assess your Performance. Are you working efficiently and meeting desired outcomes of your daily tasks? Determine if you can do something that can improve the way you do your job. For example, you may want to have your materials at arms reach so that you don’t have to stand up and get it every time you need it. You can also organize your computer folders so you can quickly locate files that you need for reference.
When you intentionally provide structure for your work day, and do your best to stick to it- you will be a more effective, creative, and productive part of any organization.
Let us know if also have other ideas on how to become a productive person and individual so we can share it to others as well.