No matter how great things are doing with your current employer, there will be times when you have to work on projects with limited resources in order to complete it. Having limited resources doesn’t only apply when you have limited budget or even knowledge on how to do certain tasks, it can also mean not having right number of people or talents to help you out. Encountering this at work should never hinder you from starting or finishing projects on time and with quality results.
These are the 10 best practices that you can apply when dealing with limited resources
- Figure out first what you need to accomplish. Doing so will help you set your priorities. You will be able to segregate important and unimportant tasks and help you identify skills needed to accomplish each.
- Build a capable team. Even you don’t limited manpower, you need to build an efficient group of people who are willing to do everything in order to get the job done. And if you do have a limited number of team membrs, having team members with right attitude can compensate for all other limited or missing skills.
- Know the strengths and weakness of your people. Have an inventory of everybody’s skills, abilities and possible misgivings. By doing this, you will be able to delegate the appropriate tasks and responsibilities to those people who are able to work under pressure because of the limitations of the project.
- Open your lines of communication. This will make everyone more involved in the undertaking. It can also put out the fire for possible issues that may arise since addressing it becomes faster without too much bureaucracy.
- Be open to ideas. Don’t confine yourselves to old ways of completing tasks. You could ask your team members to contribute and think out of the box. Some of their ideas might be your answer to the lack of resources.
- Ask for everyone’s commitment. This will not be hard to do especially if you have selected the right people to complete the task. Getting their commitment is almost as good as completing the project.
- Gather all available resources (even how limited they are). Do an inventory of what you have available. When you have everything in front of you, it will be easier to manage a project. Your team may be able to do with what’s available until the next batch of resources arrives or you can even finish the project with what’s only available.
- Set a deadline. Without a deadline, things will move slow. It’s important to set a time and a date when you expect to start and finish the project even with limited resources.
- Stick to a timeline. If you cannot dedicate an entire day to work on a project, make sure that you allot a specific timeframe so your team members can also follow it.
- Do quick follow up meetings. This is necessary so you can check the project completion status that each member has committed to do. It should only be as fast as possible so as not to consume too much time and energy in order for them to complete their other tasks as well. This will also help you identify possible hurdles in completing the project.
Doing what can be done with the limited resources that you have is not easy. It’s important that you do everything in your power to finish what you can with what you have. Having limited resources is not an excuse not to finish whatever it is that needs to be done.
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